{"id":24062,"date":"2024-02-15T14:53:34","date_gmt":"2024-02-15T22:53:34","guid":{"rendered":"https:\/\/docs.extraview.com\/v25\/book\/meeting-1\/"},"modified":"2025-02-13T13:06:39","modified_gmt":"2025-02-13T21:06:39","slug":"meeting-1","status":"publish","type":"page","link":"https:\/\/docs.extraview.com\/v25\/extraview-25\/administration-guide-1\/site-configuration-menu-1\/business-rules-1\/language-description-1\/actions-1\/meeting-1\/","title":{"rendered":"MEETING"},"content":{"rendered":"<p><code>{MEETING: TITLE = <em>text_field<\/em>, ORGANIZER = <em>user_field<\/em>, START_DATE_TIME = <em>date_field<\/em>,<br \/>\nSEQUENCE = <em>number_field<\/em>, ATTENDEES = <em>user_field<\/em>, MEETING_FIELD = <em>document_field<\/em>,<br \/>\nUID = <em>text_field<\/em>, DURATION = <em>text_or_list_field<\/em>, [CANCEL = CANCEL,]<br \/>\n[DESCRIPTION = <em>text_or_text_area_field<\/em>,] [LOCATION = <em>text_field<\/em>,]<br \/>\n[COMMENT = <em>text field<\/em>] }<\/code><\/p>\n<h3>Usage<\/h3>\n<p>The Meeting action business rule is used to generate a meeting request file (with a file name of <strong>meeting.ics<\/strong>) when a record is added or updated.\u00a0 When an email is sent following the invocation of the rule, the action generates new meeting requests, updates existing meeting requests and cancels meeting requests within user&#8217;s online calendars such as Microsoft Outlook.<\/p>\n<p><span style=\"background-color: #ffffff; font-variant-numeric: normal; font-variant-east-asian: normal;\">The rule should be configured within a preupdate directive.\u00a0 To complete the action of generating a meeting request, a MAIL action rule should be configured to communicate the request via email to the participants&#8217; calendars.<\/span><\/p>\n<p>The fields referenced by the MEETING rule attributes must be configured within the issue, and the fields representing MEETING_FIELD, UID, and SEQUENCE attributes are updated and then saved within the issue when the MEETING rule executes.\u00a0 The UID value is generated the first time the MEETING rule executes and remains the same for the life of the issue, so it is recommended to make the UID field read-only and not visible to the user.\u00a0 The SEQUENCE value starts with 0 the first time the rule executes within an issue and is incremented by 1 every time the rule executes, thereby generating an updated meeting request file.\u00a0 It is also recommended to make the SEQUENCE field read-only and not visible to the user.\u00a0 The MEETING_FIELD field can also be configured as read-only and can be made invisible to the end user.<\/p>\n<h3>Required Attributes<\/h3>\n<p>The following are required attributes and are enforced at rule compilation and execution time; only their presence is enforced, not the field types specified in the syntax above:<\/p>\n<table border=\"0\" cellspacing=\"2\" cellpadding=\"2\">\n<tbody>\n<tr bgcolor=\"#eee\">\n<td style=\"vertical-align: top;\">Attribute<\/td>\n<td style=\"vertical-align: top;\">Field Type<\/td>\n<td style=\"vertical-align: top;\">Purpose<\/td>\n<\/tr>\n<tr>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">TITLE<\/span><\/td>\n<td style=\"vertical-align: top;\">Text<\/td>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">The title or subject of the meeting<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">ORGANIZER<\/span><\/td>\n<td style=\"vertical-align: top;\">User<\/td>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">The user that creates and hosts the meeting<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">START_DATE_TIME<\/span><\/td>\n<td style=\"vertical-align: top;\">Date<\/td>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">The date and time of the start of the meeting<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">SEQUENCE<\/span><\/td>\n<td style=\"vertical-align: top;\">Number<\/td>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">This is used to store an auto-generated value for each meeting request generated.\u00a0 This field must be within the issue, but does not need to be visible<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">ATTENDEES<\/span><\/td>\n<td style=\"vertical-align: top;\">User &#8211; single or multi-valued<\/td>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">A user, or a list of users who are invited to participate in the meeting<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">MEETING_FIELD<\/span><\/td>\n<td style=\"vertical-align: top;\">Document<\/td>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">This is used to store the auto-generated meeting request file within the issue.\u00a0 It does not need to be visible<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">UID<\/span><\/td>\n<td style=\"vertical-align: top;\">Text<\/td>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">This is an auto-generated value that uniquely identifies the meeting request.\u00a0 This is stored within the issue, but does not need to be visible<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">DURATION<\/span><\/td>\n<td style=\"vertical-align: top;\">Text or List<\/td>\n<td style=\"vertical-align: top;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">This is a value that specifies how long the meeting is being scheduled for.<\/span><\/p>\n<p style=\"color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">The value specifying the meeting duration needs to have the following format.\u00a0 A default of 1 hour duration is used if the value cannot be parsed:<\/span><\/p>\n<p style=\"color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; margin-left: 0.5in; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\"><em>X day(s) Y hour(s) Z minute(s)<\/em><\/span><\/p>\n<p style=\"color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\"><strong>Examples<\/strong><\/span><\/p>\n<p style=\"color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; margin-left: 0.5in; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\"><em>30 minutes<br \/>\n1 hour 30 minutes<br \/>\n2 hours<br \/>\n1 day<br \/>\n3 days 14 hours 15 minutes<\/em><\/span><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3>Optional Attributes<\/h3>\n<table style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px; border: 1px dotted #d3d3d3;\" border=\"0\" cellspacing=\"2\" cellpadding=\"2\">\n<tbody>\n<tr bgcolor=\"#eee\">\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">Attribute<\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">Field Type<\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">Purpose<\/td>\n<\/tr>\n<tr>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">CANCEL<\/span><\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\"><\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">This is used to generate a cancellation notice for the meeting that is sent to all attendees.\u00a0 This is not a field, but should be set to a value of <em>CANCEL<\/em><\/td>\n<\/tr>\n<tr>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">DESCRIPTION<\/span><\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">Text or Text Area<\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">This provides a description of the meeting that is being generated<\/td>\n<\/tr>\n<tr>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">LOCATION<\/span><\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">Text\u00a0or Text Area<\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">This is information on the location of the meeting<\/td>\n<\/tr>\n<tr>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\"><span style=\"display: inline !important; float: none; background-color: #ffffff; color: #333333; font-family: Arial,Verdana,Helvetica,sans-serif; font-size: 12px; font-style: normal; font-variant: normal; font-weight: 400; letter-spacing: normal; list-style-image: url('\/misc\/menu-collapsed.png'); list-style-position: outside; list-style-type: disc; orphans: 2; text-align: left; text-decoration: none; text-indent: 0px; text-transform: none; -webkit-text-stroke-width: 0px; white-space: normal; word-spacing: 0px;\">COMMENT<\/span><\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">Text\u00a0or Text Area<\/td>\n<td style=\"border-image-outset: 0; border-image-repeat: stretch; border-image-slice: 100%; border-image-source: none; border-image-width: 1; border: 1px dotted #d3d3d3;\">This is a comment that is added to the meeting request<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Note that HTML Area fields are not recommended for use as DESCRIPTION, LOCATION and COMMENT attributes.<\/p>\n<h3>Example<\/h3>\n<p>The following rule is used to generate a meeting request file stored in the MEETING_FILE field, based on the current issue:<\/p>\n<p><code>&lt;== preupdate ==&gt;<\/code><br \/>\n<code>if (STATUS = 'New') {<br \/>\n{MEETING: TITLE \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 = SHORT_DESCR,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 DESCRIPTION \u00a0 \u00a0 = DESCRIPTION,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 ORGANIZER \u00a0 \u00a0 \u00a0 = MEETING_ORGANIZER,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 START_DATE_TIME = MEETING_TIME,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 SEQUENCE \u00a0 \u00a0 \u00a0\u00a0 = MEETING_SEQUENCE,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 ATTENDEES \u00a0 \u00a0 \u00a0 = MEETING_ATTENDEES,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 MEETING_FIELD \u00a0 = MEETING_FILE,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 LOCATION \u00a0 \u00a0 \u00a0\u00a0 = MEETING_LOCATION,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 UID \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 = MEETING_UID,<\/code><br \/>\n<code>\u00a0 \u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 DURATION \u00a0 \u00a0 \u00a0\u00a0 = MEETING_DURATION<\/code><br \/>\n<code>\u00a0 \u00a0 };<br \/>\n}<\/code><\/p>\n<p>This example show a rule which cancels a meeting based on the STATUS field:<\/p>\n<p><code>&lt;== preupdate ==&gt;<br \/>\nif (STATUS = 'Cancel') {<br \/>\n{MEETING: TITLE \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 = SHORT_DESCR,<br \/>\nCANCEL \u00a0 \u00a0 \u00a0 \u00a0\u00a0 = CANCEL,<br \/>\nCOMMENT \u00a0 \u00a0 \u00a0 \u00a0 = COMMENTS,<br \/>\nORGANIZER \u00a0 \u00a0 \u00a0 = MEETING_ORGANIZER,<br \/>\nSTART_DATE_TIME = MEETING_TIME,<br \/>\nSEQUENCE \u00a0 \u00a0 \u00a0\u00a0 = MEETING_SEQUENCE,<br \/>\nATTENDEES \u00a0 \u00a0 \u00a0 = MEETING_ATTENDEES,<br \/>\nMEETING_FIELD \u00a0 = MEETING_DOC,<br \/>\nUID \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 = MEETING_UID,<br \/>\nDURATION \u00a0 \u00a0 \u00a0\u00a0 = MEETING_DURATION<\/code><br \/>\n<code>\u00a0\u00a0 };<\/code><br \/>\n<code>}<\/code><\/p>\n<h3>Sending the Meeting Request<\/h3>\n<p>A MAIL action business rule should be configured to send the meeting request to the participants.\u00a0 This is achieved via the following steps:<\/p>\n<ul>\n<li>Create an email template<\/li>\n<li>Within the body of the email, include the name of the document field that contains the meeting request.\u00a0 For example, if the field is named MEETING_FILE, you will include the text $$MEETING_FILE$$ within the body<\/li>\n<li>A useful hint is that you may want to hide the meeting request file from user&#8217;s eyes, so the calendar associated with their email simply acts on the request.\u00a0 To achieve this, you can hide the file with this within the HTML of the body:&lt;div style=&#8221;display:none&#8221;&gt;$$MEETING_FILE$$&lt;\/div&gt;<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>{MEETING: TITLE = text_field, ORGANIZER = user_field, START_DATE_TIME = date_field, SEQUENCE = number_field, ATTENDEES = user_field, MEETING_FIELD = document_field, UID = text_field, DURATION = text_or_list_field, [CANCEL = CANCEL,] [DESCRIPTION = text_or_text_area_field,] [LOCATION = text_field,] [COMMENT = text field] } Usage The Meeting action business rule is used to generate a meeting request file (with a&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":24052,"menu_order":13,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"","_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"footnotes":""},"class_list":["post-24062","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is 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