{"id":24144,"date":"2024-02-15T14:53:34","date_gmt":"2024-02-15T22:53:34","guid":{"rendered":"https:\/\/docs.extraview.com\/v25\/book\/disabling-email-generation-1\/"},"modified":"2025-02-13T13:32:43","modified_gmt":"2025-02-13T21:32:43","slug":"disabling-email-generation-1","status":"publish","type":"page","link":"https:\/\/docs.extraview.com\/v25\/extraview-25\/administration-guide-1\/site-configuration-menu-1\/email-notification-4\/administrator-controlled-email-features-1\/disabling-email-generation-1\/","title":{"rendered":"Disabling Email Generation"},"content":{"rendered":"

\n\tDisable Automatic Email Generation<\/h3>\n

Each time a user adds or edits an issue, he or she has the opportunity to halt all email generation by un-checking the Generate Email<\/b> checkbox at the bottom of the Add and Edit screens.<\/p>\n

This is controlled by the following security permission keys<\/p>\n\n\n\n\n\n
\n\t\t\t\tSecurity Key Name<\/td>\n\n\t\t\t\tPurpose<\/td>\n<\/tr>\n
\n\t\t\t\tPR_RESOLUTION.EMAIL_SWITCH<\/td>\n\n\t\t\t\tThis controls the appearance of the Generate Email checkbox on the Edit Issue screen<\/td>\n<\/tr>\n
\n\t\t\t\tPR_ADD_PROBLEM.EMAIL_SWITCH<\/td>\n\n\t\t\t\tThis controls the appearance of the Generate Email checkbox on the Add Issue screen<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

<\/p>\n

Email notification on the Add or Edit screen<\/span><\/p>\n

\n\tDisable Generation of Email to External Users<\/h3>\n

Situations often arise where a customer may need to enter an issue, but you may not want the customer to see all of the different state changes that the issue goes through. When you add or update an issue, you have the option of halting email to external users. This is controlled by security permission keys for each user role as follows:<\/p>\n\n\n\n\n\n
\n\t\t\t\tSecurity Key Name<\/td>\n\n\t\t\t\tPurpose<\/td>\n<\/tr>\n
\n\t\t\t\tPR_RESOLUTION.EMAIL_CUSTOMER<\/td>\n\n\t\t\t\tThis controls the appearance of the Include Guests checkbox on the Edit Issue screen<\/td>\n<\/tr>\n
\n\t\t\t\tPR_ADD_PROBLEM. EMAIL_CUSTOMER<\/td>\n\n\t\t\t\tThis controls the appearance of the Include Guests checkbox on the Add Issue screen<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

At the bottom of the Add and Edit screens you will see something similar to the screenshot below. The default setting is not to send email to external users. Note that the term \u201cCustomers\u201d is replaced by your organizations own name for guests or customers.<\/p>\n

<\/p>\n

Email notification on the Add or Edit screen<\/span><\/p>\n

If you would like your external users to receive an email, click the Include Customer users in notification<\/b> check box and continue to update the issue.<\/p>\n","protected":false},"excerpt":{"rendered":"

Disable Automatic Email Generation Each time a user adds or edits an issue, he or she has the opportunity to halt all email generation by un-checking the Generate Email checkbox at the bottom of the Add and Edit screens. This is controlled by the following security permission keys Security Key Name Purpose PR_RESOLUTION.EMAIL_SWITCH This controls…<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":24138,"menu_order":5,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"","_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"footnotes":""},"class_list":["post-24144","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"\nDisabling Email Generation - Product Documentation<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.extraview.com\/v25\/extraview-25\/administration-guide-1\/site-configuration-menu-1\/email-notification-4\/administrator-controlled-email-features-1\/disabling-email-generation-1\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Disabling Email Generation - Product Documentation\" \/>\n<meta property=\"og:description\" content=\"Disable Automatic Email Generation Each time a user adds or edits an issue, he or she has the opportunity to halt all email generation by un-checking the Generate Email checkbox at the bottom of the Add and Edit screens. 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