Product Documentation

ExtraView is secure. Before all users can use ExtraView, they must sign on by supplying a valid combination of a user name and password.

ExtraView User Sign On screen

ExtraView has a set-up option that allows the Administrator to assign a user name and password to individual users or else allows the user to self-register (user self-registration will be discussed in a later section). If this option is turned on, there will be an additional self-registration prompt on the user Sign On screen.

There may be other options on this screen, for example allowing you to immediately send an email to your system administrator when you need help.

When you type the ExtraView Web address into your browser (as provided by the administrator) you are asked to enter your user name and your password in the spaces provided. You may change your password at this time, by clicking on the link at the bottom of the screen. If you enter either an invalid user name or password, you are prompted to try again.

Note the Product Information area on the sign on screen. Your administrator may have turned this off, or may have replaced the information with different contents. If this information is being sourced from ExtraView Corporation's servers then the information in this area will be altered from time-to-time.

Sign On to ExtraView

• Enter your user ID in the field labeled User ID
• Enter your password in the field labeled Password
• Press the Sign On button or press the Enter key on your keyboard and you will now see your personal ExtraView Home Page.

Note: If your company uses a mechanism known as Single Sign On, then you may be instructed by your administrator to use a different sign on sequence.

ExtraView User Sign Off

After you click the Sign Off button on the main ExtraView navigation menu, you are returned to the ExtraView User Sign On screen.

You now have the opportunity to:

• Sign on to ExtraView using a different user name and password
• Sign on to ExtraView using the same user name and password
• Self-Register as a New User, if this option is enabled by your administrator
• Change your password
• Point your browser to a different Web address and navigate away from the ExtraView environment

Password Expiration

The Administrator may require you to change your password, in which case you will be prompted to provide your old password plus your new password when signing on.

The Administrator may also have set an option that automatically expires your password after a set period. When this period is reached, you will also be asked to provide both your old password and a new password.

In both cases described above, you will have to re-enter your password after changing your password, in order to gain access to the system.

Changing Your Password

As mentioned above, you may be required to change your password or else you may simply wish to change your password periodically.

• Click the Change Password link on your ExtraView Sign On screen
• Enter your information on the Change Password screen
• Click the Update button.

Change Password screen

Self-Register As a New User

You only need to self-register to use ExtraView if your Administrator has not assigned you a user name and password. If your Administrator has disabled this option, it will not appear on your screen. If you self-register as a user, an email is sent immediately to the administrators of ExtraView, to confirm your registration.

• After typing in the appropriate URL in your browser, you will see the ExtraView Sign on screen.
• Near the bottom of the screen, you will see the two links below. Click the second link in order to self-register.


ExtraView Sign On screen

• Enter your personal details and your personal options on a screen similar to the one below:


Add New User screen

• You can press the tabs at the top of the screen to move to enter your personal details, personal options, your report options and your notification options
• You can return to this screen at any time, as long as your administrator has given you permission. This is achieved from the main pull-down menu seen at the top of most pages once you have signed onto ExtraView
• Once you have entered all of your information, click the Update button.

Note: The highlighted fields (usually shown in bold or in a different color) are required, while the other information is desired, but optional. The Administrator will have decided which fields are optional and which are mandatory for your installation. Remember that you will not be able to receive ExtraView Email Notification unless you type in a valid Email address.

Note: If you self-register in ExtraView, you may not get a wide range of privileges. The Administrator normally allows self-registering users to only see and access a minimal amount of information. You should contact the Administrator if you require a higher level of access.

Conditions that sign you off from ExtraView automatically

The most common reason that ExtraView will sign you off automatically is that your administrator has set an expiry period on the length of time for which you may remain idle and still remain signed on. If you are idle (you do not submit a request or a form to the server from your browser) for more than this period, then ExtraView will only allow you to continue after signing on again. The principal reasons for the administrator setting this are for security and to make most efficient use of the ExtraView licenses that your organization has purchased. These licenses may be shared amongst many people.

When ExtraView signs you off automatically, you are asked to re-enter your user ID and password to continue working. When you were signed off the system by ExtraView, the alert shows a Session expired or removed message, by Administrator followed by the code.